HOA or community meeting notice video with an AI avatar: script, cost

A meeting-notice clip works for an HOA, tenants' association or club because the message repeats every month: date, place, agenda, how to submit a question. A 30-second avatar clip rendered from a script costs 5.52 dollars at standard or 7.35 dollars at plus, and it can sit in the monthly newsletter and on the community page. It cannot take attendance or answer a resident's question, so give a human contact at the end.

A script that residents can act on

• Date and time first, spelled in words, with the weekday.
• The place, by its building name rather than an address read aloud.
• Two agenda items, no more. The rest lives in the written agenda.
• How to submit a question before the meeting, and by when.
• The name of the secretary or manager who will answer.

Choosing the shape

Newsletter embeds and community pages often use a landscape player, so set aspect_ratio to 16:9. If the clip goes into a group chat or a social page, the default 9:16 is better. The route accepts 1:1, 3:4, 9:16, 4:3 and 16:9. Resolution is 720p.

A neutral presenter

Create the avatar from profile traits, a prompt, or a reference photo. For a community notice, a prompt-based neutral presenter avoids the question of whose face is speaking for the association. If a board member's photo is used, get that person's agreement and say the video is AI-generated. The avatar costs 0.95 dollars to create and then renders every month without being recreated.

Use a plain scene prompt, such as a meeting room with a table, or a scene photo of your actual clubhouse as a public HTTPS image. A first-frame preview lets the board see the framing before the render.

Minutes and the record

Keep the approved script with the meeting date and the avatar-video id. If the date changes after you render, the clip is wrong, and a re-render is a new job. For that reason, render a day or two before it is posted, not a week ahead, and say in the newsletter text which date the video refers to.

Accessibility

Turn on inline captions so residents who watch with sound off can follow. The captions are burned in from the spoken script after the render. Post a text version beneath the video for those who rely on screen readers.

Handling a cancelled meeting

If the meeting is cancelled after you post the clip, do not rely on the video. Replace the page text first, then pull or replace the clip. A second 30-second clip with a cancellation notice is another 5.52 to 16.50 dollars depending on tier, which is the argument for posting the notice close to the date.